Job Postings

Come join the Fringe!

Job Postings

Current as of June 2, 2021

ASSOCIATE PRODUCER—First Job Listed Below

ADMINISTRATIVE COORDINATOR—Second Job Listed Below

PRODUCTION ASSISTANTS —Third Job Listed Below


ASSOCIATE PRODUCER

Overview

The Rochester Fringe Festival, New York’s largest multidisciplinary performing arts festival, is currently seeking an Associate Producer who will play a key role in the production of the festival and provide business management for the effective operation of the organization prior to, during, and immediately following the festival. This is a full-time position available immediately and continuing through mid-October.

Reporting directly to the Festival Producer, this cross-functional role will find you frequently collaborating across all Fringe functions. You will represent the Fringe at meetings with key stakeholders, both internally and externally, standing in for the Festival Producer as needed or requested. You will flit and float (not literally, unless that’s your thing in which case you probably need to be PERFORMING at the Fringe), across the entirety of festival operations, ensuring that all gaps are filled and every detail is covered.

Your primary skill sets are agility, taking initiative, and equal strength at working independently and collaboratively…and your primary purpose is to get stuff done. You have to do this in a way that balances confidence and humility, maintains strong relationships, and carries out thoughtful, disciplined execution. All of these things, at the same time, all the time. Are you up for that challenge? If so, let’s talk about some specific things you’ll be doing…

Venue Management

You will provide leadership, direction, and support to all Fringe venues and venue managers. Your management duties of all non-Fringe curated venues include the following:

  • Serving as the main festival point person for Fringe venues
  • Ensuring that Fringe venues have received all necessary training: box office, volunteers, health & safety, marketing etc.
  • Organizing and co-leading venue managers’ meetings.
  • Troubleshooting and crisis support for venue managers.

Logistics

There are a lot of moving parts that need to be coordinated before, during, and after the festival each year. You will take primary responsibility for ensuring proper leadership is in place to execute all necessary tasks, stepping in to personally handle these tasks as warranted. Your logistics responsibilities may include but are not limited to:

Managing key vendors in advance of the festival and anticipating engagement dates, as well as needs.

Logistics planning for outdoor festival sites.

  • Management of staff for the set-up and take-down of One Fringe Place (Fringe HQ during the Festival).
  • Passing all information on vendor load-in and load-out to Fringe staff who manage the production schedule.
  • Supervision of vendors on site, when required.
  • Supervision of One Fringe Place and other large-scale sites.
  • Liaising with governmental and public bodies (City, County, RFD, RPD, etc) where necessary in conjunction with Festival Producer and Production Director.
  • Revision, management and circulation of the disaster plan.
  • Attending board meetings as necessary to provide relevant updates.
  • Leading production meetings when needed.
  • Attending production meetings.
  • Leading special projects as identified by Festival Producer.
  • Booking food trucks/vendors.

“Other duties as assigned”

More than occasionally, you’ll be called on to pitch in to help in areas that may seem out of the scope of your role. The Fringe needs team members who are eager and able to stretch themselves and lend a hand without hesitation. This is especially true for the Associate Producer role which, by default, is responsible for whatever needs to be done that isn’t being handled capably by someone else.

Are you the one we’re looking for?

If you lie awake dreaming of living and breathing all things Fringe, and everything you’ve read so far in this posting is making you drool, then this job may be your ticket to wish fulfillment! But first, let’s make sure you meet the essential requirements: that you come equipped with the fundamental knowledge, skills, and abilities that will enable your success and enjoyment in this role.

Must haves:

  • Bachelors Degree
  • Prior leadership experience in festival management, theatrical production, theatrical general management, production management or festival production required.
  • Outstanding interpersonal/collaboration skills
  • Agile, resourceful, detail-oriented, committed to excellence
  • Creative problem solver and strategic thinker
  • Strong proficiency in office computer applications
  • Interested and able to learn new concepts and tasks quickly

Strongly preferred but not absolutely required:

  • Academic qualifications in Producing or Festival Management or Theatrical General Management
  • Previous experience in an Associate Producer, Assitant Producer,  Producer or Theatrical General Manager role
  • Extensive knowledge of the inner workings of performing arts/festival events

Still with us? Got everything we need and more? Then, what are you waiting for?!!  To apply, please send your cover letter and resume to jobs@rochesterfringe.com




ADMINISTRATIVE COORDINATOR

Overview

Rochester Fringe Festival, New York’s largest multidisciplinary performing arts festival, is currently recruiting an experienced office administration professional who loves the Fringe and also sincerely enjoys and is really good at providing administrative support. Is that you? Ask yourself these questions:

     
  1. Are you a collaborative, can-do person with a consistently positive attitude, high energy, and superior work ethic?
  2. Do you have a reputation for excellent communication in all forms, attention to detail,    and a commitment to continuous improvement and personal development?
  3. Are you resourceful; taking     initiative to do what needs to be done, figure out what else needs to be     done, and then figuring out how to get everything done most efficiently and effectively?
  4. Do you love being involved in a little bit of everything, supporting the success of your teammates while   working independently to manage your own responsibilities?
  5. Are you willing, able, and     eager to jump in where needed to fulfill the promise that the show must go on?
  6. Do you exude passion for the performing arts and for the Fringe Festival movement?

If you answered YES to all the questions and they caused you to wave your arm frantically like a grade school student yearning to be called on, then keep reading to find out more about your role at the Fringe.

What you’ll be doing

This is a part-time, flexible position starting at 25-30 hours/week, gradually increasing to 40 hours/week during the Festival season (August/September) and then decreasing to 10-15 hours/week during the off season (October-January).In addition to working with an AWESOME team, part-time employees are eligible for paid time off.

Your primary responsibility is to provide administrative support to the Festival Producer and other staff as requested, plus take full responsibility for your own duties which include but are not limited to tasks such as these:

  • Perform administrative financial tasks such as tracking accounts payable and receivable, entering and issuing invoices, setting up employee credit cards, cutting checks, etc.
  • Type minutes for board meetings from provided recordings.
  • Order/manage supplies & equipment.
  • Liaise with office vendors.
  • Maintain the year-round office organization.
  • Organize and maintain the festival’s on-site office, temporary office.
  • Provide on-site support during the festival.
  • Plan and organize events both during the festival and year-round.
  • Perform administrative onboarding tasks for new employees.
  • Perform administrative payroll tasks, including tracking employee paid time off.
  • Document, maintain, and communicate processes and procedures.
  • Edit and issue contracts and other key documents; coordinate their review and return with signature.
  • Field questions from staff, venues, artists, and other key stakeholders.
  • Handle miscellaneous tasks that arise before, during, and after the festival.
  • ...and much more!

Is your hand still up? Great! Just one more thing and then you can give your arm a break. Let’s make sure you meet the essential requirements: that you come equipped with the fundamental knowledge, skills, and abilities that will enable your success and enjoyment in this role.

Must haves:

  • Associates degree, or equivalent, relevant, prior work experience
  • Previous experience in an administrative support role
  • Knowledge of Quickbooks or similar
  • Experience in transcribing meeting minutes.
  • Outstanding interpersonal/collaboration skills
  • Agile, resourceful, detail-oriented, committed to excellence
  • Very strong written and verbal communication skills, including excellent grammar
  • Strong proficiency in office computer applications
  • Interested and able to learn new concepts and tasks quickly

Strongly preferred but not absolutely required:

  • Bachelors degree
  • Previous work experience in theatre/arts or festivals.
  • Previous work in a non-profit organization.
  • Previous experience in an Executive Assistant or Office Manager role

Let’s do this.

Finally! If you already started to draft your cover letter because you meet all our must haves and ideally some of our strongly preferreds - and you are too excited to wait one minute more - then go for it!

To apply, please send your resume to jobs@rochesterfringe.com.




PRODUCTION ASSISTANTS

How FUN is the KeyBank Rochester Fringe Festival?  The Fringe is a great place for performers who enjoy showing off their creative talents, and for the Fringe-goers they entertain. But it’s even more fun to be an enabler.  What’s an enabler, you ask?  That’s you, the Production Assistant!  You’re the one who does whatever it takes to support the production of shows at Fringe curated venues.  Working as part of a team of Production Assistants and other Fringe-loving colleagues, you will carry out tasks that enable smooth operation and an engaging, memorable experience for performers and spectators.

Warning: This position is not a good fit for someone who prefers a desk job and/or who thrives on predictability. You’ll be on the move constantly, addressing needs as they emerge – with equipment, people, weather, etc.  You’ll be lifting things and fixing things and pitching in whenever, wherever, and however needed.  Priorities and direction will change – your job will be as dynamic as the Fringe itself! 

Does that still sound like fun to you?  Great!  We are looking for collaborative, flexible, energetic team players with a strong work ethic who are passionate about people, the performing arts, and Rochester.  You must be responsible, a good listener, and most importantly, willing and eager to learn.  Bonus points if you have prior, relevant experience.

Are you ready to jump in with both feet for a few short but exciting weeks in September? 

The success of the Fringe isn’t possible without enablers.  We are looking for you.

To be considered for this position, please send a cover letter and your resume to jobs@rochesterfringe.com.


Rochester Fringe Festival, Inc. (the “Fringe”) is firmly committed to creating a respectful working environment and prohibits unlawful discrimination or harassment based on race, sex, gender, age, religion, disability, sexual orientation, gender expression, predisposing genetic characteristics, genetic information, national origin, military status, color, marital status, domestic violence victim status, or any other characteristics protected by law.  This prohibition against unlawful discrimination and harassment applies to all terms and conditions of employment, including hiring, placement, assignment of duties, training, promotion, termination, compensation and benefits.  All Fringe employees are responsible, individually and collectively, for fostering respect and teamwork in the workplace and for complying with this policy prohibiting discrimination and harassment in all facets of the Fringe’s business.

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